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Corporate Governance Guidelines |
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The TI Board of Directors will provide the opportunity for each Board member to be sufficiently
informed about TI plans, operations and performance as to satisfy his or her duty of care.
Activities in which Board members are expected to participate include the following:
- Board of Directors Meetings
and Agenda Preparation
Regular and special meetings of the Board of Directors will
be scheduled and held in accordance with the By-Laws. Attendance
at Board meetings is expected of all Board members. The
non-management directors of the Board will meet at each
regularly scheduled meeting of the Board in executive session,
and at such other times as the Governance and Stockholder
Relations Committee recommends from time to time. The chair
of the appropriate Board Committee will act as chair at
executive sessions at which the principal item to be considered
is within the scope of authority of his or her committee
or, if there is no single principal item, the chair of the
Governance and Stockholder Relations Committee. This practice,
by providing opportunities for leadership to more than one
independent director, more fully engages the Board members.
The Board prefers this approach to the selection of one
“lead director.”
Materials will be provided to Board members as necessary
before meetings to enable members to prepare for discussion
at the meetings. Board members are expected to review the
materials in advance of Board meetings.
It will be the responsibility of the Secretary of the Company
to prepare agenda for Board meetings. This will be done
in cooperation with the Chairman and others having items
that should be considered for presentation to or approval
by the Board. At least annually, the Secretary will distribute
a calendar of Board meetings for the coming year that includes
anticipated agenda items for each of those meetings and
ask for comments from Board members as to whether any items
should be added. Additionally, it is anticipated that the
non-management directors, at their executive sessions, will
consider whether to add items to the agenda for a future
Board meeting, and will advise the Secretary or the Chairman
accordingly. The Chairman, or the individual acting for
him or her in his or her absence, will finalize the agenda
for any Board meeting.
Each year TI typically holds a strategic planning conference.
Attendance at this conference is encouraged of all Board
members.
Board members will have full and free access to TI employees.
The Board and each of its Committees may retain or consult
independent legal, financial or other advisors as they deem
necessary and appropriate.
- Orientation and Continuing
Education
New Board members will receive orientation materials and
briefings that will familiarize new Board members with the
Company’s strategic plans, operations, ethical standards
and procedures, and significant management and financial
issues.
The Company will advise Board members of opportunities for
continuing education about matters of relevance to their
service on the Board, which may from time to time include
training conducted in-house.
- Board Committees
a. The Board has established the following
Committees:
Audit
Governance and Stockholder
Relations
Compensation
The Board may also establish
such special committees as it may from time to
time deem necessary
or appropriate.
b. Responsibilities of each Board Committee:
It is the responsibility
of each Board Committee through its chair (i) to
maintain a statement
of responsibilities for that Committee with assistance as
to format from the Secretary
of the Company, and (ii) to present such a
statement or any revisions
thereto to the Governance and Stockholder
Relations Committee,
which will review and recommend it to the Board for
approval.
Each statement of responsibilities
will include:
1) A general
description of the Committee’s purpose.
2) A listing
of duties and responsibilities of the Committee in its area
of
emphasis.
3) The number
of Committee members needed to be present to constitute
a
quorum for the transaction of business.
c. Functioning of Committees
Functioning of Committees
will be facilitated by adherence to the following:
1) Committee
members are expected to attend meetings of their assigned
Committees.
2) Any Board
member may query chairs of Committees to which such
member
is not assigned whenever such member has an observation
or
concern.
3) By invitation
of the Committee chairs, a Board member may attend
meetings
of Committees to which such member is not assigned. Each
Committee
chair is encouraged to invite Board members who are not
Committee
members when overlapping interests exist.
4) The Secretary
of the Company, with concurrence of Committee chairs,
will
recommend to the Board a secretary for each Board Committee.
Each
secretary will prepare minutes of every Committee meeting
for
(i)
subsequent review and approval by Committee members,
(ii)
signature of the Committee’s chair and its secretary, and
(iii)
filing with the Secretary of the Company. All approved minutes
of
Committee meetings will be available from the Secretary
of the
Company
when requested by any TI Board member.
5) Each assigned
Committee member has the responsibility of staying
informed,
even when unable to attend meetings.
- Annual Performance Evaluation
The Board will conduct a self-evaluation at least annually
to determine whether it is functioning effectively. The
Governance and Stockholder Relations Committee will conduct
this evaluation and review the results with the Board. Each
Committee of the Board will conduct a self-evaluation at
least annually to determine whether it is functioning effectively.
- Directors are encouraged to
attend each annual meeting of stockholders. Such attendance
allows for direct interaction between stockholders and members
of the Board.
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